Sync absences with your calendar
Generate a private link to see your team's approved absences in Google Calendar, Outlook or another calendar app.
With absence sync, your team's approved vacation days and absences appear in the calendar app you already use (Google Calendar, Outlook, your phone's calendar…). That way anyone can see at a glance who is away, without opening Inallow.
It works with a private link that you generate in the Clocks admin panel. Any calendar app that lets you subscribe to a calendar by URL (iCalendar format) can use it.
Before you start
You need access to Settings › Absences in the Clocks admin panel with permission to manage the company's clock-ins. Clocks administrators have it. See Roles and permissions.
Generating the link
Open the absence settings
In the admin panel, click Settings and then Absences. The Synchronization of absences section is at the bottom of the screen.
Generate the link
If there is none yet, the Link to synchronize absences field says "No link has yet been generated to synchronize absences". Click the + button ("Generate link"). You will see the message "Link generated" and the link appears in the field.
Copy it
Click the copy button next to the link. You will see the message "Link copied". If your browser does not allow copying it, you will see "Error copying": select the text in the field and copy it by hand.
Adding the calendar to your app
- Open Google Calendar on your computer.
- In the left panel, next to Other calendars, click + and choose From URL.
- Paste the link and click Add calendar.
The calendar appears with the name "Inallow Clocks".
Look for the option to subscribe to an internet calendar or "from the web" and paste the link. In Outlook, for example, it is in Add calendar › Subscribe from web.
Each person who wants to see the absences has to add the link in their own calendar app.
What the calendar includes
- The accepted absences of all the company's active employees, of any absence type. Pending and rejected absences do not appear.
- Absences from the first day of the previous month to the last day of the sixth month from the current one.
- Each absence appears as an all-day event with the title "First name Surnames | Absence type". Consecutive days of the same type are grouped into a single event.
Inallow updates the content of the link as soon as absences change, but each calendar app decides how often it checks it again. It is normal for a change to take a while to show.
Stopping sharing the calendar
Click the bin button next to the link. You will see the message "Link removed" and the link stops working in every app where it was added.
If you then click + again, a new, different link is generated: you will have to add it to the calendars again.
An employee's calendar as a PDF
If what you need is a person's yearly calendar on paper, you can download it as a PDF from Calendar in the admin panel with Download calendar.