Team
For supervisors. Review, accept and reject your team's absences and hours from the app, and record them on their behalf.
If you supervise a department, the app menu shows Team instead of My Clock-in´s. From there you manage the requests of the people in the departments you supervise. Your own clock-ins are still in the bottom bar.
The administrator decides who is a supervisor in the department settings. See Roles and permissions.
Sections
Team has its own bottom bar with four sections. A red counter shows how many pending requests each one has.
| Section | What you manage |
|---|---|
| Absences | Your team's absences. |
| Calendar | The calendar of a person in your team, with their absences and public holidays. |
| Overtime | Overtime requests. |
| Comp Time | Compensatory time requests. |
The house button at the top takes you back to the app menu.
Choosing a person
In each section you can filter by person:
- Tap Select Employee.
- Search by name in Filter and choose the person.
- To remove the filter, tap the cross next to their name.
Only people in the departments you supervise appear. In Absences, when you choose someone you also see their vacation summary: Used, Available and Total.
In Calendar you have to choose a person to see their month. Tap a day to see their absences on that day and accept, reject or delete them from there.
Accepting or rejecting
Requests are split into Pending, Accepted and Rejected.
- In Pending, tap Accept or Reject on the request.
- Confirm in the message with Accept.
You will see, for example, Absence accepted or Requests for hours have been rejected.
Deleting a request
Tap the bin icon on the request and confirm. For example, to remove an absence that was accepted by mistake.
Recording on someone's behalf
With the + button in each section you record an absence, overtime or compensatory time for a person in your team. Whatever you record this way is accepted straight away.
| Section | Form | Fields |
|---|---|---|
| Absences or Calendar | Creation of absence | Employee, Type of absence, One day or Days with their dates, Observations (optional) |
| Overtime | Creation of time request | Employee, Type of time request, Number of hours, the date, Observations (optional) |
| Comp Time | Creation of overtime entitlement | Employee, the date, Number of hours, Observations (optional) |
Tap Add (or Request for compensatory time) to save it. If the person does not have enough hours for compensatory time, you will see The employee does not have enough overtime worked to make such a request.
You can do the same tasks from the admin panel. See Approve or reject vacation days and Approve or reject overtime.