Publish an announcement
Publish a notice with text, images or documents on the app's board and check who has read it.
- For Administrators
- In Panel
Use this guide to tell the whole workforce or a group of employees about something: a timetable change, the summer calendar, a circular or a document they need to read.
Before you start
- You need to log in to the admin panel with a user who has permission to manage announcements. If you do not see Board in the side menu, ask your company's administrator for access.
- Employees see announcements on the Board in the clock-in app. To receive the notification on their phone, they must have the app installed and be logged in (see Employee quick guide).
- Prepare the text, a short title (32 characters at most) and, if there are any, the images and documents you want to attach.
Steps
Open Board
In the side menu, click Board. You will see the published announcements, from newest to oldest.
Create the announcement
Click the + button. The New advertisement window opens.
Choose the recipients
In To, choose the employees who should receive it. If you leave it empty, it is sent to all employees (or to everyone in the department chosen in the top bar, if you have chosen one).
Write the title and the message
Type the Title, for example "Summer timetable". In Message, write the text. You can use headings, bold, italics, lists, quotes and tables from the editor bar.
Add images or documents (optional)
In Images, click Add image, type a Name and drag the file into the upload area. In Docs, do the same with Add document; the name you type is the one employees will see on the download button. Click the bin to remove an attachment.
Publish
Click Create. You will see the message "Advertisement created" and the announcement appears first in the list.
What happens next
- Each recipient with the mobile app installed receives the notification "New announcement!": "A new announcement has been published, access the application to see it."
- The announcement appears on the Board in the app, on the phone and in the web version. Each employee only sees the announcements addressed to them.
- In the admin panel, the eye counter shows how many have seen it out of the total number of recipients. Click View visits to see the Viewed and Not seen ! lists; hover over an avatar to see when they opened it. An announcement counts as seen when the employee opens it on the Board.
- To remind those who have not seen it, click Notify and confirm with Yes. The notification goes to all recipients.
- The announcement also appears in the Last advertisement block on Start until you publish another one.
More details about the section in Announcements.