Announcements
Publish announcements with text, images and documents on the app's board, notify employees and check who has seen them.
The Board section is the company noticeboard. Whatever you publish here, employees see in the clock-in app, in the Board section, and they get a notification on their phone.
Only users with permission to manage announcements can see it. Supervisors do not have access. For the step-by-step, see Publish an announcement.
The list of announcements
Announcements appear from newest to oldest. 5 are shown; click More at the bottom to load 5 more. If there are none, you will see "No advertisement found".
- Search...: filters by title, message or the name of the person who published it.
- +: opens the New advertisement window.
Each announcement shows:
- The author and the publication date.
- View visits (the eye) and the "viewed/recipients" counter, for example "12/30".
- Notify (the paper plane).
- Delete (the bin).
- The Title and the Message. The message is cut short; click the arrow at the bottom of the announcement to see it in full.
- The Images, in a carousel, and the Documents, as buttons to download them.
Creating an announcement
Click +. In the New advertisement window, fill in:
- To: choose one or more employees. If you choose no one, the announcement is sent to all the employees in the list. If you have chosen a department in the top bar, "all" means only the people in that department.
- Title (required): up to 32 characters.
- Message (required): formatted text. The editor bar lets you add headings, bold, italics, bulleted or numbered lists, quotes and tables, and undo or redo changes.
- Images: click Add image, type a Name (up to 32 characters) and drag the file to the upload area. Repeat to add more. Click the bin on an image to remove it.
- Documents: the same as images, with Add document. Employees will see a button with the name you type.
Click Create. You will see a confirmation message. If the title or the message is missing, you will see "Incomplete Form: Title and a message are mandatory".
What employees receive
- Notification: when you publish, each recipient who has the mobile app installed gets the notification "New announcement!" with the text "A new announcement has been published, access the application to see it.", in their language.
- Board: the announcement appears on the app's Board, both on the phone and in the web version. Employees can search their announcements and open each one to see the Advertisement details.
- Each employee only sees the announcements they are a recipient of.
More information about the app in Clock-in app.
Seeing who has seen it
Click View visits (the eye). The Summary of Views window has two columns:
- Viewed: who has opened it. Hover over the avatar to see the date and time they opened it.
- Not seen !: who has not opened it yet.
An announcement counts as seen when the employee opens it on the app's Board. Receiving the notification is not enough.
Sending the notification again
To remind people who have not seen an announcement, click Notify (the paper plane). The admin panel asks "A notification will be sent to all users of the announcement. Are you sure?". Click Yes.
- If all goes well, you will see "Notification sent".
- If someone could not be notified, you will see "Error sending notification".
The notification is sent again to all recipients, including those who have already seen it.
Deleting an announcement
Click Delete (the bin). The admin panel asks "Post entry will be deleted. Are you sure?". Click Yes. You will see a confirmation message and the announcement disappears from the employees' board.
On Start
The most recent announcement also appears in the Last advertisement block on Start, with the same actions: view visits, send notification and delete.