Employees
View your staff, create and modify employees, change passwords and manage suspended employees from the admin panel and from Inallow Admin.
In Employees you have the list of everyone in your company who uses Inallow. From here you view their records, add new employees, change their details, change their password and manage the ones you have suspended.
To open it, click Employees in the admin panel's side menu, under Management.
Notice about Inallow Admin
Above the list you will see the WARNING! notice: user management in this panel will disappear and will be replaced by the Inallow Admin view. The Go to Inallow Admin link highlights the apps button on the top bar (the one with nine dots); open it and click MANAGEMENT › Admin. In the meantime, you can use both. See Employees in Inallow Admin.
The list of employees
The list shows 10 employees per page, sorted by surname. Click a column name to sort by it. At the bottom you will see the Total and the buttons to change page.
| Column | What it shows |
|---|---|
| Name | Surnames and first name. If the employee has a Code, it appears in bold in front. |
| Center | Their work centre. |
| Rank | Their rank: Employee, Clocks Administrator, General administrator… |
| The email they sign in with. |
The list only includes people: tablet accounts do not appear here, but in Tablets.
In the header you have:
- Search...: filters by first name and surnames or by email as you type.
- View inactive employees / View active Employees: switches between the list of active employees and the list of suspended ones.
- Create (the button with the plus sign): opens New employee. General Administrator only.
If you supervise a department and have chosen one in the Department: selector on the top bar, the list only shows the members of that department.
Actions for each active employee
| Button | What it does | Who sees it |
|---|---|---|
| View (the eye) | Opens the employee's record in read-only mode. | Everyone who can see the section |
| Modify (the pencil) | Opens Modify employee to change their details or suspend them. | General Administrator |
| Change password (the key) | Sets a new password for them. | General Administrator |
Actions for each suspended employee
When you click View inactive employees, the title changes to View suspended employees and the Inactive date column appears.
| Button | What it does | Who sees it |
|---|---|---|
| View (the eye) | Opens their record in read-only mode. | Administrators |
| Reactivate (the power button) | Gives them back their access with all their data. | General Administrator |
| Permanently Remove (the bin) | Deletes the employee and all their information. It cannot be undone. | General Administrator |
Step by step: Remove an employee.
View the record
The View window shows in its title the employee's code (if they have one), first name and surnames, their photo or initials, and these details:
- Phone number, Email, Center, Collective agreement, Rank, Time zone and Language. If one is missing, you will see "No data".
- Timetable: the timetables assigned to them, or "No Timetable found".
- Member: the departments they belong to, or "Not a member of any department".
- Supervisor: the departments they supervise, or "He is not the supervisor of any department".
Supervisors do not see the Member and Supervisor sections. Click Accept to close.
Create an employee
Create opens the New employee window, with the fields Name, Last name, Code, Prefix, Phone number, Email, Center, Collective agreement, Time zone, Ignore incidents, PIN, Timetable, Language, Password (with the Generate button) and Profile Image. Name, Last name, Email, Time zone, Language and Password are required. Click Create to save or Cancel to leave without saving.
The employee is created with the Employee rank and does not get any email: give them their sign-in details yourself. All the fields are explained in Create an employee.
Modify an employee
Modify opens Modify employee with the same fields as when creating, except two:
- The Email is locked: it cannot be changed.
- Password does not appear: to change it, use Change password.
Buttons in the window:
- Cancel: closes without saving.
- Suspend: suspends the employee after asking you to confirm. You cannot suspend yourself.
- Modify: saves the changes. You will see "Employee modified".
If you assign timetables whose dates overlap, you will see "Incompatible timetables" and it will not be saved.
Change an employee's password
Change password opens a window with two fields:
- Type the password in New password. If the field is empty, the button on the right (Random) creates a random one.
- Repeat it in Repeat password. A tick shows whether the two match.
- Click Change password. It only becomes active when the two match. You will see "Password modified".
Inallow does not tell the employee about the change: give them the new password yourself. The employee can also change it themselves from the app, in Profile › Change password, or recover it with Forgot your password? on the sign-in screen.
What you do not change here
| I want to change… | Where |
|---|---|
| Their rank (making them an administrator) | Inallow Admin › Permissions. See Change a user's rank. |
| Their departments or whether they are a supervisor | Settings › Departments › Manage members. |
| The platforms they can clock in from | Inallow Admin › Users › their record › Clocks tab. |
| Their allowed IPs | Inallow Admin › Users › their record › Clocks tab › Allowed IPs. |
| Pending request alerts | Inallow Admin › Users › their record › Clocks tab. |
| Their Visits options | Inallow Admin › Users › their record › Visits tab. |
| The tablets they appear on | Tablets › Manage members. |
| Their link with Salto KS | Salto KS › Users. |
Employees in Inallow Admin
Inallow Admin is Inallow's user and permissions management app. Only the General Administrator can sign in, from the apps button › MANAGEMENT › Admin or at admin.inallow.io. Its home screen has two options: Users and Permissions.
Users
The Employee list shows the columns Name, Email and Rank (and Date suspended in the list of suspended employees). In the header you have Search..., View Suspended / View actives, Create and Create from CSV. Click a row to open the employee's record.
The record has the photo and the buttons on the left, and three tabs on the right: General, Clocks and Visits.
| Button | When it appears | What it does |
|---|---|---|
| Back | Always | Goes back to the list. |
| Create | On a new employee | Creates the employee. |
| Change password | On an active employee | Sets a new password for them. |
| Save | On an active employee who is not you | Saves the changes to the record. |
| Suspend | On an active employee who is not you | Suspends them after asking you to confirm. |
| Recover | On a suspended employee | Reactivates them with all their data. |
| Delete | On a suspended employee | Deletes them for good after asking you to confirm. |
The fields on each tab are explained in Create an employee, and bulk import in Add many employees with a CSV file.
Permissions
Management permissions is where you decide who is an administrator of Clocks, of Visits or of everything. See Change a user's rank.
Rules worth knowing
- The email is unique across all of Inallow: no other active user can use it, whether from your company or another. Nor can the email of a suspended employee of your company be reused.
- The Code cannot be repeated within your company.
- A suspended employee still counts as a licence; a deleted one does not.
- You cannot suspend, delete or change the permissions of your own account.