Analytics
What each Analytics tool (Dossiers, Reports and Summary) offers and which one to use in each case.
Analytics is the way in to your clock-in, absence and hours data. When you click it in the menu you will see three buttons: Dossiers, Reports and Summary.
It is visible to administrators with permission to generate reports and to supervisors. Supervisors only get data for the people in their departments (and their own). If you have chosen a department on the top bar, the data is limited to that department.
The three tools
| Tool | What you get | Download format |
|---|---|---|
| Dossiers | Ready-made documents: the monthly Official working time record (registro de jornada), totals per employee, punctuality, excess hours, absences, remote work… | PDF and, for most of them, Excel. Very large reports arrive by email. |
| Reports | The list of clock-ins for a period, filtered and grouped however you like (by day, week, month, year, employee, project or reason), with a breakdown chart. | CSV for Excel (separated by commas, semicolons or tabs) and JSON. |
| Summary | Yearly tables per employee or per type: Hours worked, Pauses made, Work permit made, Request for accepted hours, Compensatory time used and Accepted absences. | CSV for Excel and JSON. |
DossiersPDF and Excel ready to hand inReportsClock-ins filtered and groupedSummaryYearly totals per employee
Which tool to use
| I need… | Use |
|---|---|
| Each employee's monthly working time record, to sign or for the Labour Inspectorate (Inspección de Trabajo) | Dossiers › Official. See Export the working time record. |
| The hours worked, on breaks and on leave for each employee in a period | Dossiers › General, or Reports grouped by employee. |
| To compare the time worked with the timetable, for payroll | Dossiers › Excess hours, Official and excess hours or Out of hours. |
| The hours spent on each project | Dossiers › Projects, or Reports grouped by project. |
| To know who arrives late or leaves early | Dossiers › Punctuality. |
| The split between office and remote work | Dossiers › Work from home. |
| The absences for the year or a month | Dossiers › Absences or Monthly absences, or Summary › Accepted absences. |
| Who is absent or taking compensatory time each day of a week | Dossiers › Absences and compensatory time. |
| The clock-ins one by one in a spreadsheet | Reports › Download. |
| Each month's totals for the year per employee | Dossiers › Yearly, or Summary › Hours worked. |
Before you pull data
- Close open clock-ins. Reports only count the stretches that have a start and an end. If an employee forgot to clock out, that stretch does not appear until you correct it in Clock-ins.
- Check timetables, public holidays and absences. The reports that compare with the timetable use each employee's timetables, public holidays and accepted absences.
- Check the collective agreement. The breaks that the employee's collective agreement counts as work are added to the time worked.