Invitations and access codes
Invite a visitor from the invitations app and email them the QR code they will use to register at reception.
So that a visitor arrives with everything ready, you can add them before their visit and email them an access code: a personal QR code they use to identify themselves on the reception tablet.
What the access code is
The access code is a QR code that identifies the person by their ID number. It can be sent to:
- A visitor, from the invitations app or from Visitors in the Visits panel.
- An external company employee, from External companies in the Visits panel.
The code is always sent by email, so the person needs to have an email saved. The message arrives with the subject "Inallow Visits | Access code" in the language you choose and contains:
- Your company's logo (or the Inallow Visits logo, if your company has no logo).
- A greeting with their name and the text "This is your code to register:".
- The QR code.
- Their full name and, as the Password, their ID number.
When they arrive, the person uses that code in the Inallow Visits app at reception.
The invitations app
The invitations app is a simple website, designed for employees who are expecting a visit: it adds the visitor and sends them their code in three steps, without going into the Visits panel. It is at invitations.visits.inallow.io.
Log in to the app
Open invitations.visits.inallow.io, type your Inallow Email and Password and click ACCEDER (the login button; it is shown in Spanish). If you are already in another Inallow app, open the apps menu in the top bar and, under APP, click Visits. This shortcut only appears if you have permission to invite.
In the top bar you can change the language with the flag and log out from your name, with Logout.
Invite a visitor
Identify the visitor
In Visitor identification, type their ID number in Enter the identification number and click Continue.
- If the visitor has already been added at your company, you go straight to the sending step.
- If they do not exist, you go to Add new visitor.
Create the visitor (only if they are new)
Fill in Name, Surnames, Organization (optional), Email, Prefix and Phone number, and click Create. All the fields except Organization are required; here the email is essential because it is where the invitation will arrive.
If you have picked the wrong person, click Cancel to go back to the first step.
Send the access code
In Send access code you will see the visitor's QR code. If you like, download it with the download button.
Choose the Shipping language (by default, the language you are using the app in) and click Send.
You will see the message "Invitation sent: An email has been sent to … with the invitation." and the app goes back to the first step, ready for the next invitation. You can also start again at any point in the last step with New visitor.
The visitor is added to Visitors, just as if you had created them from the Visits panel.
Email languages
| From | Languages available |
|---|---|
| Invitations app | English, Castellano, Deutsch, Euskara, Dansk and Català. |
| Visits panel (Visitors and Companies) | English, Castellano, Deutsch, Euskara and Dansk. |
Choose the visitor's language, not yours: the whole email (subject included) arrives in that language.