The admin panel at a glance
How to sign in to the admin panel, what each menu section contains and what you can do from the top bar.
The admin panel is the website from which HR, administrators and supervisors manage the company's clock-ins, absences, hours, announcements and reports. It works in your computer's browser: there is nothing to install.
Signing in to the admin panel
- Open https://clocks.inallow.io/panel.
- Enter your Email and your Password.
- Click ACCEDER.
When you sign in, the Start page opens. If you do not remember your password or cannot sign in, see Access to Inallow.
What you see in the admin panel depends on your user:
- Administrators: they see the sections their role allows (clock-ins, announcements, reports, settings…) and the data of the whole company.
- Supervisors: employees who supervise one or more departments. They see a reduced menu and only the data of the people in their departments (in some sections, such as Presence or Analytics, their own as well).
Roles and permissions gives you the details of what each one can do.
The side menu
The menu on the left groups the sections into blocks. If a section does not appear, your user does not have permission to use it.
| Section | What it is for | Can supervisors see it? |
|---|---|---|
| Start | Summary of the day: pending requests, upcoming absences, who is working. | Yes |
| Information › Clock ins | View, create, correct and delete clock-ins. | No |
| Information › Presence | Who is working now and a timeline of each day. | Yes |
| Information › Calendar | The staff's absences in calendar format. | Yes |
| Information › Absences | Review and approve vacation and absence requests. | Yes |
| Information › Request for hours | Review and approve overtime requests. | Yes |
| Information › Compensatory time | Hours balances and requests to take them as time off. | Yes |
| Information › Board | Publish announcements on the app's board. | No |
| Information › Analytics | Downloadable dossiers, reports and yearly summaries. | Yes |
| Information › Incidents | Clock-ins made far from the work centre. | No |
| Management › Employees | Adding, removing and editing employees. | Yes, view only |
| Management › Tablets | The company's clock-in tablets. | No |
| Management › Settings | Centres, projects, reasons, timetables, public holidays and other settings. | No |
| Administration › Companies and Commercial | Only for special accounts: Commercial for accounting firms and Companies for the Inallow team. | No |
| Salto KS (logo) | Integration with Salto KS locks, if the company has it turned on. | No |
The menu button in the top bar collapses or expands the side menu. On small screens, the same button opens it.
The top bar
From left to right you will find:
- Logo: takes you to Start from any page.
- Emergency button: opens the Emergency window to raise an evacuation alert. Administrators see it, supervisors do not. We explain it below.
- Inallow apps menu: opens other Inallow apps with the same session, without typing your password again. The APP block has Clocks (the web version of the clock-in app) and, if you can create invitations, Visits. The MANAGEMENT block shows the panels you have access to: Reseller, Visits, Clocks or Admin.
- Language: the flag shows the current language. Click it and choose Spanish, English, Deutsch, Euskara, Dansk or Català.
- Department: only appears if you supervise a department. It shows Department: Show all or the name of the chosen department. We explain it in the next section.
- Profile: shows the company name and your name. From here you click Exit to sign out.
Below the bar, the breadcrumb shows you where you are, for example Panel › Analytics › Dossiers. You can click the previous levels to go back.
Filtering by department
If you supervise one or more departments, the Department selector lets you focus on one of them:
- Click Department: … in the top bar.
- Choose a department, or Show all to remove the filter.
The admin panel reloads the page you are on and, from then on, the lists (clock-ins, presence, absences, reports…) only show the people in that department. The browser remembers your choice for next time.
Company
The admin panel always works with your user's company, whose name you see in the profile menu. All the data shown belongs to that company.
Emergency alert
Use the emergency button when a work centre has to be evacuated (fire, alarm, drill). The admin panel alerts the people who are clocked in at that centre and gives you a list for the roll call at the meeting point.
Open the emergency window
Click the emergency button in the top bar. The Emergency window opens with an explanation of what is going to happen.
Choose the centre
In Select center, choose the centre to be evacuated. The admin panel looks for the employees of that centre who have an open clock-in and shows how many there are: "There are N employees working, they will receive a notification in the mobile application.". If there is nobody, you will see "No employees found working" and you will not be able to continue.
Notify and download the list
Click Notify & download. The button shows Notifying… and then Downloading…. When it finishes you will see Emergency evacuation has been notified.
What happens when you click Notify & download:
- Each employee on the list who has the mobile app installed gets the notification "EMERGENCY!" with the text "Please leave the work center and go to your meeting point", in their language.
- A PDF called
ICP-número_fecha.pdfis downloaded with the company logo, the date, the time, the centre and the list of employees, each with a box to tick in the head count.