Glossary
What each term you will see in Inallow means, from "Absence" to "Working time record".
A
Absence. A full day on which an employee does not work: vacation, sick leave, medical leave… One is saved per day. See Absences.
Absence type. A category of absence with its own colour. If it is marked as vacation, it deducts vacation days. See Absence types.
Access. In the Commercial section, entering a client company to work with its data.
Access code. In Visits, the personal QR code that a visitor or a contractor's worker receives by email to identify themselves at reception. See Invitations and access codes.
Available days. The vacation days an employee has left in the year: the total days minus the days used.
B
Board. The section of the app where employees read company announcements. See Board.
Break. An interruption of the working day with a reason of the break type. It ends with Continue.
C
Centre. A workplace with its address and its area on the map. It sets the local public holidays of its employees and the distance incidents. See Centres.
Clock-in. A span of time with a start time and an end time. It can be work, a break or leave. See Clock-ins.
Clock-in platforms. The channels an employee can clock in from: app, web, tablet, admin panel, Salto KS, Chrome extension and API. They are enabled per employee in Inallow Admin.
Code. An optional internal identifier for each employee (for example, their payroll number). It cannot be repeated within the company.
Collective agreement (convenio colectivo). Sets the vacation days per year and which breaks count as time worked for a group of employees. See Collective agreements.
Compensatory time. Time off an employee takes against their overtime balance. See Compensate overtime with time off.
Cooldown. In Salto KS, the minimum time between two door openings for them to count as separate clock-ins. See Salto KS.
D
Distance incident. A clock-in made outside the area of the employee's centre, waiting for an administrator to mark it as Justified or Unjustified. See Incidents.
E
Emergency alert. An evacuation notice sent to the employees who have clocked in at a centre, together with a PDF for taking a roll call. See The admin panel at a glance.
External company. In Visits, a contractor that provides services on your premises. See External companies.
G
General Administrator. The rank with access to everything: the time-tracking admin panel, the Visits panel and Inallow Admin. It is the only one that creates, modifies and removes employees. See Roles and permissions.
Gestor. A rank for accounting and payroll firms (gestorías and asesorías) that manage several client companies from the Commercial section. The apps show the name in Spanish.
H
Host. In Visits, the employee a visitor comes to see. They must be allowed to receive visits. See Hosts.
Hours balance. Accepted overtime (already multiplied) minus the hours taken as compensatory time in the calendar year. In the app it appears as To be Comp Time. See Compensatory time.
I
IP filtering. A restriction that only allows clocking in from the IP addresses you specify, for example the office's. See IP filtering.
L
Leave. Going out during the working day with a reason of the leave type. It ends with Stop.
M
Member. An employee who belongs to a department. Their requests can be approved by that department's supervisors.
Multiplier. The factor of each overtime request type: accepted hours are multiplied by it before being added to the balance. See Overtime types.
O
Offline clock-in. A clock-in that is saved on the phone when there is no internet connection and sent later from My Clock-in´s. See My clock-ins.
Official report. The monthly working time record for each employee, as a PDF, with space for signatures and the legal text. See Export the working time record.
Open clock-in. A clock-in that does not have an end time yet, because the employee is still working or forgot to clock out.
Overtime request. A request for overtime worked on a specific day. Once accepted, it adds hours to the balance. See Request for hours.
P
PIN. The 4-digit code each employee uses to identify themselves on the clock-in tablet.
R
Rank. A user's access level: Employee, Clocks Administrator, Visits Administrator, Clocks + Visits Administrator or General Administrator. See Roles and permissions.
Reason. What the employee chooses when taking a break or going out on leave. See Reasons.
Remote work. A flag showing that a clock-in was made while working remotely.
Required / supplementary document. In Visits, the mandatory or recommended documents requested from the workers of an external company. See External company documentation.
S
Safety rules. In Visits, documents that visitors and contractors' workers sign on the reception tablet. See Safety rules.
Service. In Visits, each worker of an external company.
Source. Where a clock-in was recorded from: mobile app, web, tablet, admin panel, Chrome extension, API or Salto KS.
Start preference. An app setting to open it on the menu or directly on the clock-in screen. See Profile.
Supervisor. An employee in charge of one or more departments: they can enter the admin panel, see their team and accept or reject their requests, even if they are not an administrator. See Department supervisors.
Suspend. Block an employee's access while keeping their data. It can be undone. See Remove an employee.
T
Tablet licence. A special account (rank Tablet license) (with an email address ending in @tablet.inallow.io) that a tablet uses to connect to your company so employees can clock in with their PIN. See Tablets.
Time accuracy. The maximum difference allowed between the device's time and the server's time when clocking in. See Time accuracy.
Time slot. Each part of a timetable: a day of the week with its start time and end time.
Timetable. A set of time slots that applies to an employee between a start date and an end date. See Timetables.
V
Vacation adjustment. A change to an employee's vacation days for a specific year, without changing their collective agreement. It is done from Calendar.
Visitor. A person from outside the company who comes on a one-off visit and is registered in Visits. See Visitors.
Visits licence. The account (rank Visits License) the Visits reception tablet uses to identify itself.
W
Working time record (registro de jornada). The daily record of the start and end time of each worker's working day, mandatory in Spain since Real Decreto-ley 8/2019, which must be kept for four years. In Inallow you download it with the Official report.