Reasons
Set the reasons your employees choose when they take a break or go out on leave during the working day.
When an employee interrupts their working day from the app or the tablet, they tap Pause or Permissions and choose a reason: "Lunch", "Coffee", "Doctor", "Personal errand"… On this screen you decide which reasons appear in each case.
You will find this screen in Settings › Reasons.
Reason types
Each reason is one of these two types:
| Type | When it is used | Examples |
|---|---|---|
| Pause | The employee taps Pause: a short interruption during the working day. | Lunch, coffee, rest. |
| Work permit | The employee taps Permissions: they leave work for a justified reason. | Doctor, personal errand, client visit. |
Reason list
The list shows the Name of each reason, with an icon that shows whether it is a break or a leave reason. You can search with Search..., create a reason with Create (+) and open one with Modify (pencil).
Inallow includes two reasons that are always available and cannot be modified or deleted:
- Pause without reason, of the break type.
- Exit without reason, of the leave type.
Create or modify a reason
| Field | What to enter |
|---|---|
| Name | The name the employee will see. Up to 32 characters. It cannot be repeated. Required. |
| Type | Pause or Work permit. By default, Pause. Required. |
Click Create or Modify to save. To delete a reason, open it and click Delete.
How the employee sees it
- When they tap Pause, the app shows the Pause reasons.
- When they tap Permissions, it shows the Work permit reasons.
- If there is only one reason of that type (for example, only Pause without reason), the app chooses it automatically and shows "Reason selected automatically".
Where reasons are used
- Agreements: you can set certain breaks to count as time worked, for example the snack break. See Collective agreements.
- Presence: while an employee is on a break or on leave, presence shows the reason and how long they have been away.
- Dossiers: the Daily report has a column for each break reason used. In the Excess hours report, leave time is added to time worked when the excess is calculated. See Dossiers.